THE BUSINESS CASE
Why We Exist
Fleet operations are often one of the largest controllable cost centres inside an organization. Yet many companies do not have full visibility into where the money is going.
Costs can hide inside vendor agreements, maintenance decisions, lifecycle timing, procurement processes, and fleet management company structures. Over time, those gaps become expensive.
Auralí Consulting Group exists to help organizations see the full picture, identify measurable opportunities, and make better fleet decisions with confidence.
Hidden Cost Leakage
Fleet costs are often spread across leasing, maintenance, fuel, accidents, tolls, licensing, rentals, and vendor fees. When these costs are managed across different systems, departments, vendors, or approval channels, true cost visibility becomes difficult.
☐ Do you know the true all-in monthly cost of each vehicle, including lease, maintenance, fuel, insurance, accident, licensing, tolls, rentals, and vendor fees?
☐ Are fleet costs being reviewed as a full operating picture, or only as separate expense categories?
☐ Are maintenance costs increasing without a clear explanation by vehicle type, age, region, or business unit?
☐ Are licensing, registration, fines, and compliance costs reviewed regularly, or only handled when problems arise?
☐ Are rental vehicles being used longer than necessary due to delayed repairs, replacement timing, or unclear approval workflows?
☐ Can your leadership team clearly see where fleet spend is increasing and why?
Executive concern
Hidden fleet costs rarely appear in one obvious place. They usually accumulate quietly across multiple vendors, departments, systems, and approval points.
Vendor and Contract Complexity
Fleet management agreements and supplier structures can be difficult to compare, benchmark, and negotiate without industry-specific insight. Over time, organizations may continue operating under pricing, service levels, or contract terms that no longer reflect their fleet size, purchasing power, or operating needs.
☐ Do you know whether your fleet management company pricing is still competitive for your fleet size and profile?
☐ Are lease rates, funding spreads, service fees, maintenance markups, and administrative charges clearly understood?
☐ Has your organization benchmarked current vendor pricing against market alternatives or comparable fleet structures?
☐ Are supplier agreements being reviewed before renewal, or simply extended because they are already in place?
☐ Are internal teams relying heavily on vendor recommendations without an independent review of alternatives?
☐ Are service-level commitments clearly defined, measured, and enforced?
☐ Do you know which vendor fees are fixed, which are variable, and which may be negotiable?
☐ Are multiple suppliers providing overlapping services without clear ownership or accountability?
☐ Are new suppliers, charging partners, incentive programs, infrastructure costs, and vehicle technologies being evaluated independently before long-term commitments are made?
Executive concern
Fleet vendors often understand the economics of fleet programs better than the client does. Without independent insight from someone who understands how fleet vendors structure pricing, fees, service models, and contract terms, it can be difficult to know whether the organization is receiving fair value.
Operational Drift
Even well-managed fleets can develop inefficiencies over time. Policies become outdated, approval workflows become inconsistent, maintenance decisions become reactive, and replacement timing can fall behind operating reality.
☐ Are fleet policies current, practical, and consistently followed across the organization?
☐ Are vehicle approvals based on clear business rules, or handled differently depending on department, location, or manager?
☐ Are replacement decisions guided by lifecycle strategy, or delayed until vehicles become costly or unreliable?
☐ Are maintenance approvals proactive and structured, or mostly reactive once problems occur?
☐ I s your fleet program still designed around how the business operates today, or around how it operated several years ago?
☐ Are drivers, managers, finance, procurement, and operations aligned on fleet rules and responsibilities?
☐ Are approval workflows causing delays that increase cost, downtime, or vendor dependency?
☐ Are electrification or alternative-fuel decisions being evaluated by duty cycle, region, payload, route profile, infrastructure readiness, and total cost, or treated as a one-size-fits-all initiative?
Executive concern
Operational drift does not usually happen because a fleet is poorly managed. It happens because the business changes, costs move, vendors evolve, and internal processes do not always keep pace.
THE BUSINESS CASE
Why We Exist
Fleet operations are often one of the largest controllable cost centres inside an organization. Yet many companies do not have full visibility into where the money is going.
Costs can hide inside vendor agreements, maintenance decisions, lifecycle timing, procurement processes, and fleet management company structures. Over time, those gaps become expensive.
Auralí Consulting Group exists to help organizations see the full picture, identify measurable opportunities, and make better fleet decisions with confidence.
Hidden Cost Leakage
Fleet costs are often spread across leasing, maintenance, fuel, accidents, tolls, licensing, rentals, and vendor fees. When these costs are managed across different systems, departments, vendors, or approval channels, true cost visibility becomes difficult.
☐ Do you know the true all-in monthly cost of each vehicle, including lease, maintenance, fuel, insurance, accident, licensing, tolls, rentals, and vendor fees?
☐ Are fleet costs being reviewed as a full operating picture, or only as separate expense categories?
☐ Are maintenance costs increasing without a clear explanation by vehicle type, age, region, or business unit?
☐ Are licensing, registration, fines, and compliance costs reviewed regularly, or only handled when problems arise?
☐ Are rental vehicles being used longer than necessary due to delayed repairs, replacement timing, or unclear approval workflows?
☐ Can your leadership team clearly see where fleet spend is increasing and why?
Executive concern
Hidden fleet costs rarely appear in one obvious place. They usually accumulate quietly across multiple vendors, departments, systems, and approval points.
Vendor and Contract Complexity
Fleet management agreements and supplier structures can be difficult to compare, benchmark, and negotiate without industry-specific insight. Over time, organizations may continue operating under pricing, service levels, or contract terms that no longer reflect their fleet size, purchasing power, or operating needs.
☐ Do you know whether your fleet management company pricing is still competitive for your fleet size and profile?
☐ Are lease rates, funding spreads, service fees, maintenance markups, and administrative charges clearly understood?
☐ Has your organization benchmarked current vendor pricing against market alternatives or comparable fleet structures?
☐ Are supplier agreements being reviewed before renewal, or simply extended because they are already in place?
☐ Are internal teams relying heavily on vendor recommendations without an independent review of alternatives?
☐ Are service-level commitments clearly defined, measured, and enforced?
☐ Do you know which vendor fees are fixed, which are variable, and which may be negotiable?
☐ Are multiple suppliers providing overlapping services without clear ownership or accountability?
☐ Are new suppliers, charging partners, incentive programs, infrastructure costs, and vehicle technologies being evaluated independently before long-term commitments are made?
Executive concern
Fleet vendors often understand the economics of fleet programs better than the client does. Without independent insight from someone who understands how fleet vendors structure pricing, fees, service models, and contract terms, it can be difficult to know whether the organization is receiving fair value.
Operational Drift
Even well-managed fleets can develop inefficiencies over time. Policies become outdated, approval workflows become inconsistent, maintenance decisions become reactive, and replacement timing can fall behind operating reality.
☐ Are fleet policies current, practical, and consistently followed across the organization?
☐ Are vehicle approvals based on clear business rules, or handled differently depending on department, location, or manager?
☐ Are replacement decisions guided by lifecycle strategy, or delayed until vehicles become costly or unreliable?
☐ Are maintenance approvals proactive and structured, or mostly reactive once problems occur?
☐ Is your fleet program still designed around how the business operates today, or around how it operated several years ago?
☐ Are drivers, managers, finance, procurement, and operations aligned on fleet rules and responsibilities?
☐ Are approval workflows causing delays that increase cost, downtime, or vendor dependency?
☐ Are electrification or alternative-fuel decisions being evaluated by duty cycle, region, payload, route profile, infrastructure readiness, and total cost, or treated as a one-size-fits-all initiative?
Executive concern
Operational drift does not usually happen because a fleet is poorly managed. It happens because the business changes, costs move, vendors evolve, and internal processes do not always keep pace.
Our purpose is simple:
To help organizations make smarter fleet decisions through independent, vendor-neutral advisory.
We bring clarity to cost,
Discipline to procurement,
Structure to operations.
OBJECTIVE GUIDANCE
Independent by Design
Auralí Consulting Group does not operate as a vendor reseller, broker, or commission-based referral partner. Our advisory work is structured to support the client’s best interests through objective analysis, transparent recommendations, and practical fleet strategy.
With nearly two decades of experience in the fleet industry, we bring practical insight shaped by a wide range of client environments, supplier relationships, operating models, and industry-specific challenges. We have seen what works, what fails, where costs hide, and how fleet decisions impact organizations over time.
Our role is to help clients evaluate their options clearly, make informed decisions, and build fleet programs that serve their operational
and financial interests.
THE ADVISORY FRAMEWORK
Three Core Pillars
Our work is built around three connected priorities:
cost visibility, procurement leverage, and operational control.
Together, these pillars help organizations identify inefficiencies,
strengthen decision-making, and build more disciplined fleet programs.
Cost Visibility
Understand the true cost of the fleet by identifying hidden spend, inefficiencies, and areas where costs may be exceeding value.
Focus areas: fleet spend analysis, maintenance and repair cost review, lifecycle cost visibility, fuel, accident, toll, compliance costs, and savings opportunity identification.
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Procurement Leverage
Support stronger vendor, supplier, and fleet management company decisions by clarifying pricing structures, contract terms, and negotiation opportunities.
Focus areas: FMC and vendor agreement review, supplier comparison, RFP and renewal support, negotiation strategy, and fee/service- level review.
Operational Control
Build more disciplined fleet processes, stronger approval workflows, and practical strategies for managing assets over time.
Focus areas: lifecycle and replacement strategy, fleet policy review, approval workflow improvement, executive reporting, and ongoing advisory support.
SERVICES
From Visibility to Control
Each service can stand on its own, but the website should show that the strongest client value often comes when the services are approached as a connected progression.
Diagnose
Fleet Cost Audit
Identify cost drivers, process gaps, supplier inefficiencies, and missed savings opportunities.
Improve
Fleet Optimization Sprint
Act on priority findings through focused implementation, negotiation support, and process improvement.
Sustain
Fractional Fleet Strategy and Advisory
Maintain progress through ongoing advisory support, vendor oversight, and strategic guidance.
Result
Better Fleet Performance
Greater cost visibility, stronger procurement leverage, and better operational control.
Fleet Cost Audit
A focused diagnostic review designed to uncover hidden costs, inefficiencies, vendor leakage, and missed savings opportunities across your fleet program. The Fleet Cost Audit helps organizations understand where their fleet stands today, where money may be lost, and which actions should be prioritized.
Fleet spend and cost allocation
Vendor and fleet management company agreements
Maintenance and repair spend
Lifecycle and replacement timing
Fuel, accident, toll, registration, and
compliance costs
Procurement practices
Internal approval workflows
Cost visibility and reporting gaps
Outcome: A clear view of where fleet costs are accumulating, where inefficiencies may exist, and which opportunities should be addressed first.
Fleet Optimization Sprint
A targeted implementation engagement designed to turn audit findings into practical action. The Fleet Optimization Sprint supports organizations that are ready to improve cost control, strengthen vendor performance, refine procurement decisions, and improve internal fleet processes.
30 to 90 day optimization planning
Vendor negotiation support
Procurement and replacement strategy
Maintenance and lifecycle process improvements
Policy and approval workflow recommendations
Cost visibility and reporting improvements
Executive implementation roadmap
Outcome: Measurable progress in cost control, supplier
alignment, operational discipline, and decision- making clarity.
Fractional Fleet Strategy
And Advisory
Ongoing senior fleet advisory support for organizations that need experienced fleet guidance without adding a full-time internal role. This service provides regular support with vendor oversight, procurement planning, lifecycle decisions, budget visibility, executive reporting, and long-term fleet strategy.
Monthly fleet strategy reviews
Vendor and fleet management company performance oversight
Procurement and replacement planning
Budget and forecast support
Executive reporting
Cost-control recommendations
Issue escalation support
Ongoing operational improvement
Outcome: Stronger long-term oversight, better fleet decisions, and sustained control over cost, vendor performance, and operational direction.
Better Fleet Performance
A more disciplined fleet operation with greater cost visibility, stronger procurement leverage,
and better control over fleet performance.
Our role is to help clients move from uncertainty to clarity, from fragmented decisions to structured action,
and from reactive fleet management to confident strategic oversight.
Fleet Cost Audit
A focused diagnostic review designed to uncover hidden costs, inefficiencies, vendor leakage, and missed savings opportunities across your fleet program. The Fleet Cost Audit helps organizations understand where their fleet stands today, where money may be lost, and which actions should be prioritized.
Fleet spend and cost allocation
Vendor and fleet management company agreements
Maintenance and repair spend
Lifecycle and replacement timing
Fuel, accident, toll, registration, and compliance costs
Procurement practices
Internal approval workflows
Cost visibility and reporting gaps
Outcome: A clear view of where fleet costs are accumulating, where inefficiencies may exist, and which opportunities
should be addressed first.
Fleet Optimization Sprint
A targeted implementation engagement designed to turn audit findings into practical action. The Fleet Optimization Sprint supports organizations that are ready to improve cost control, strengthen vendor performance, refine procurement decisions, and improve internal fleet processes.
30 to 90 day optimization planning
Vendor negotiation support
Procurement and replacement strategy
Maintenance and lifecycle process improvements
Policy and approval workflow recommendations
Cost visibility and reporting improvements
Executive implementation roadmap
Outcome: Measurable progress in cost control, supplier
alignment, operational discipline, and decision-
making clarity.
Fractional Fleet Starategy And Advisory
Ongoing senior fleet advisory support for organizations that need experienced fleet guidance without adding a full-time internal role. This service provides regular support with vendor oversight, procurement planning, lifecycle decisions, budget visibility, executive reporting, and long-term fleet strategy.
Monthly fleet strategy reviews
Vendor and fleet management company performance oversight
Procurement and replacement planning
Budget and forecast support
Executive reporting
Cost-control recommendations
Issue escalation support
Ongoing operational improvement
Outcome: Stronger long-term oversight, better fleet decisions, and sustained control over cost, vendor performance, and operational direction.
Better Fleet Performance
A more disciplined fleet operation with greater cost visibility, stronger procurement leverage,
and better control over fleet performance.
Our role is to help clients move from uncertainty to clarity, from fragmented decisions to structured action,
and from reactive fleet management to confident strategic oversight.
LET'S START THE CONVERSATION
Start With Clarity.
The first step is a focused conversation about your current fleet structure, cost visibility, vendor relationships, and operational challenges.
From there, we can determine whether a Fleet Cost Audit
or advisory engagement would create meaningful value
for your organization.
Auralí Consulting Group helps organizations with 200+ vehicles uncover hidden fleet costs, improve procurement leverage,
and build more controlled, cost-efficient fleet operations
EXPLORE
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